One inbox.Every quote, every order.
The inbox where distributor quoting and ordering happens. Requests from email, PDF, WhatsApp, fax, and voicemail land in one queue, your team approves ERP-ready quotes and sales orders in one view. And ordering is the bigger half: distribution desks enter far more orders than quotes.
Today
RFQ, 84 lines, fixture schedule attached
DKRS84 lines · $31.2k2hVoice note, 0:42, Hebrew
MB12 lines · $4.1k3hPO, 32 lines, job-site delivery Tuesday
DK32 lines · $18.7k4hPO, handwritten counter ticket
6 lines · $0.9k5h2 in copper, 40 sticks + fittings
1 line flagged6hYesterday
Quote sent, 118 lines, price level 3 applied
118 lines · $44.6k1dOrder entered, transcript on file
9 lines · $2.3k1dFollow-up thread, linked to open quote
1dLast 7 days
Photo of a material list, quoted same day
27 lines · $9.8k3dPO to sales order, ERP doc created
51 lines · $22.4k4dQuote approved and written back
14 lines · $5.6k5dDrafts ready: sales order (32 lines) + quote (84 lines), your price levels applied
ApproveIllustrative queue. Human Edit Rate visible on every desk
You know this desk.
“The 4 PM pile becomes the 8 PM pile. The cutoff decides who eats dinner at home. And a third of the RFQs never get answered at all, because nobody has time to read them.”
Distributors we talk to decline 30 to 50 percent of inbound RFQs for capacity. That is the desk this ends.
Quoting.ai Supply is the inbox where a wholesale distributor's quoting AND ordering actually happens, and ordering is the bigger half: distribution desks enter far more orders than quotes. Requests from email, PDF attachments, WhatsApp, fax, and voice land in one shared queue instead of scattering across personal inboxes and phones. Line items match your catalog with customer-specific pricing applied, your team approves in one view, and real quotes and sales orders land in your ERP downstream. DDI Inform and Spruce integrations are live. Trust is measured by the Human Edit Rate. Setup is two steps: connect your inbox and upload inventory, then a kickoff call gets you live.
What happens between a request arriving and a quote or order leaving?
Everything lands in one inbox
Email bodies, PDF attachments, WhatsApp messages, faxes, and voicemails are read and classified: RFQ, purchase order, follow-up, or noise. Quotes and orders ride the same rails, and nothing lives only in someone's phone or ear.
Triage in one view, at that customer's price
Every line item resolves against your item file: SKUs, units, cross-references, and the price level your contract with that customer dictates. Low-confidence lines get flagged with candidates, never guessed.
Approve in one action, ERP updated downstream
The draft quote or sales order waits in the inbox, ready. One yes and it exists in your ERP with your numbering. The Human Edit Rate tracks how often your people had to fix anything.
Built for your counter, not a generic one
Plumbing and PVF
Emails, PDFs, faxes, voicemails, and WhatsApp become ERP-ready quotes and sales orders in minutes.
See your deskLumber and building materials
Contractor emails, texted material lists, and takeoff PDFs become ERP-ready quotes and sales orders in minutes, in your units and your price levels, with your people approving every line..
See your deskElectrical
Fixture schedules, contractor emails, and WhatsApp voice notes become ERP-ready quotes and sales orders matched to your real catalog, with your inside sales team approving every line in one queue..
See your deskHVAC
Contractor emails, model number lists, and job packages become ERP-ready quotes and sales orders with your pricing applied, so peak season stops burying the desk..
See your deskRollout at your pace, not ours
Assist, Guarded, Autopilot. Your numbers decide the pace.
Assist
Every quote drafted by AI, reviewed by a human. Where everyone starts.
Guarded
Quotes that clear rules you define go out automatically. Everything else waits for a person.
Autopilot
The routine tail handles itself. You turn this on when your Human Edit Rate says it is earned.
Does it write into your ERP?
Status stated honestly on every page: live means live in production, in development means not yet.
Straight answers
Is this just a quoting tool?
No, and that is the most common misread. Supply is quoting AND ordering: inbound purchase orders become ERP sales orders through the same intake, matching, pricing, and approval flow. On most distribution desks, order entry volume runs well past quoting volume, so the ordering half is usually where the bigger win lives.
What channels can requests come from?
Email, PDF attachments, WhatsApp, fax, and voice, including multilingual voice notes in English, Spanish, Hebrew, and Yiddish. If your customers send it, the queue reads it.
How is this different from document AI tools?
Document tools extract text and hand you the retyping. Supply automates the whole quoting desk: classification, catalog matching, customer pricing, and ERP write-back, with an approval inbox in front. The output is a real quote in your system, not a spreadsheet.
What does setup actually involve?
Two steps you can do from a phone: connect Gmail, Outlook, or WhatsApp, and upload your inventory file. Then book the kickoff call and a human tunes it to your catalog and gets your team live. ERP integration is scoped separately with you.
What if we quote 100 times a day? 10 times?
The engine is the same; pricing scales with volume, published as a method with worked examples on the pricing page. High-volume desks feel it most, but a two-person counter drowning at 4 PM gets the same relief.
The desk goes home at five. The quotes still go out.
Connect your inbox, upload your inventory, book the kickoff call. Two steps and a human, that is the whole setup story.